Page 224 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

5. Letters about striking tauzis off the roll or transferring tauzis to other districts or

converting revenue-paying estates into revenue-free estates or removing estates from
the Register of revenue-free lands may be important, though as a rule the orders will
have been given effect to in the Tauzi Roll. But the letters, if wanted, would seldom be

looked for in the files where they are now kept. Such letters-may remain where they are,
if there are objections to transferring them to Tauzi bundles, but a cross reference must

be made relating to them in the Index Register under the collection headed "Tauzi."
There are many cases where records are not in the correspondence file where they
would be looked for if wanted. Thus the resettlement records and maps of a Govern-

ment state may be with the correspondence file of a particular civil suit. They should be
transferred to the Khas Mahal Office or to the Tauzi bundle.
6. If papers are transferred to another collection or file, or if a new file is opened with a

different heading, the new file should be entered in Register 62 of the year concerned
and the transfer should be noted against the original file in that Register.
7. Office copies of Administration Reports can be destroyed for 4 out of, 5 years. Thus

those of 1905, 1910, 1915, etc., might be kept and the rest destroyed unless there is
anything of striking importance in any intermediate year.

8. No fly leaves need be preserved when all the cases or letters of which they give lists
have been destroyed.
9. The papers kept in estate bundles vary much in different districts. Sometimes Cess

Revaluation papers, Certificate cases, etc., are kept separately, sometimes they are not.
As the daily examination prescribed in the Revenue Department circulars is taking the
place of the quinquennial revision, files which would be destroyed according to the

record-room rules one or two years later should be destroyed without reference to the
Collector in anticipation provided they are of no particular interest. This applies
especially to applications for Separate Accounts, Land Registration cases and Certificate

cases if they were not contested. Generally speaking, however, no papers in the estate
bundles should be destroyed which are earlier than 1870 unless they have been seen by

the Collector.
10. If as the result of the revision the correspondence files have been considerably
reduced, it may be convenient' to put together the files on the same subject for 5 years,

i.e., to keep one correspondence-bundle, for, say, 1870-74. This was done in some
Collectorates as regards correspondence before 1870. Many files go on from year to

year and are kept in an incomplete state because the orders in Records Manual, Rule

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