Page 223 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

All files or papers so extracted from files can be destroyed after examination by the-

gazetted officer in charge without reference to the Collector. Reference need only be
made when the Deputy Collector is in doubt whether a particular file or class of paper
should be destroyed.

2. Similarly papers about which the Record-keeper is doubtful should be put up to the
Deputy Collector in charge, who will himself examine them, and either transfer them to

the bundle of papers to be destroyed or put them up for the Collector's orders. In putting
up the bundle or file containing such papers, the Record-keeper should note the serial
numbers of the papers te be checked by the Deputy Collector, or, if the serial numbers

are not readily ascertainable, should affix flags to those papers he suggests should be
seen without removing them from their places in the file. The category of doubtful papers
might include correspondence about sale appeals and probate cases, proposals for

changes of law or rules about which Collectors were merely consulted, subjects
proposed for discussion at conferences which do not show the actual results of the
conferences, instructions about recording shares in the Land Registration Register, and

circulars which the Record-keeper thinks may have been superseded but about which
he is not sure. __,

3. Most of the papers referred to above will be found in the collections headed
Miscellaneous or Circulars. In the other collections it may be hardly worth while
separating particular papers for destruction unless the whole file can be destroyed. In

some record-rooms Land Acquisition files take up a lot of space. If they are paper's
proposing or giving estimates of acquisitions which have not been carried out the whole
file can be destroyed. If the acquisition has been made and the land is entered in

Register VI and if there is a special Land Acquisition Case record in the Tauzi bundle,
most of the papers in the correspondence file can be destroyed. If therf is a letter
confirming the proceedings or sanctioning abatement of land revenue it should be filed

with the Land Acquisition Case.
4. Correspondence about notice cases, civil suits and revenue appeals.—Usually the

papers in correspondence files are forwarding letters and explanations which give no
index of the subject matter of the case and the grounds on which it was decided. The
case records are separately available in the record-rooms of the Collector or some other

officer. If this is not the case, the plaints and written statements might be kept or
transferred to the appropriate Tauzi bundle. Usually most of the papers in the

correspondence file can be destroyed without any danger.

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