Page 226 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

3. At the conclusion of settlement proceedings in any district, the surplus stock of

vandyke reproductions of village maps will be made over to the Collector of the district
and kept, by the Collectorate record-keeper with the exception of such as may, under
rule 2, be sent to the subdivisional headquarters.

4. The stock of maps will be replenished by an indent, in Form No. I, addressed to the
Director of Land Records and Surveys.

5. When the number of copies in stock of any village map is reduced to four, the
Collector should consider whether the map should be reprinted, and, if so ; should submit
an application to the Director of Land Records and Surveys, who will, if he agrees,

accord the necessary sanction and cause fresh copies to be printed.
6. The maps will be kept in the custody of the Collectorate or subdivisional record-
keeper. They should be kept unfolded between stiff boards, large enough to cover the

whole of the map, the village maps being kept by convenient groups of villages within
one thana, and the thana maps by thanas. In the case of village maps a ticket should be
tied to the upper board of each bundle specifying the maps (thana name and village

numbers) covered by it, and all maps of the same village should be kept together. In the
case of village maps consisting of more than one sheet, similar arrangements should be

made to keep in separate subsidiary bundles copies of the same sheet, the village
number and the sheet number being written on the ticket (e.g., 2/1, 3/2, 5/1, 5/2, 5/3,
etc.), the numerator showing the village number, and the denominator the sheet number.

7. The record-keeper will keep one register (Form No. 2) in as many volumes as may
be convenient, in which all transactions will be entered. A page will be kept for each map
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or sheet. The balance will be struck at the end of each financial year. For district and
thana maps the necessary alterations should be made by hand in the heading of the
form. The record-keeper will also keep a register of applications and requisitions (Form
No. 3) which will be verified once a month by the Record-Room Deputy Collector.

8. Maps and jurisdiction lists will be supplied without payment on the public service
under orders of the Collector on a requisition in Form No. 4, and on payment of the price

in court-fee stamps to private applicants. The record-keeper will keep a guard-file of
applications and requisitions to support his register.
9. The price per sheet to private applicants will be—

Rs. a.
District maps, scale 4 miles to 1 inch, plain paper (black) ... .. 1 0

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Howrah District only 2 miles to 1 inch.

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