Page 17 - Superion Sales

SUPERION – Sales Playbook

Purchasing

The Purchasing Department obtains products and services for an agency and protects the organization
from negative incidents, being sued for inappropriately awarding a contract. Purchasing Departments often
track inventory of items purchased.
Depending upon agency size, Purchasing Departments may include a Purchasing Director, Purchasing
Manager, Purchasing Coordinator, and Purchasing Agents plus support staff.

Purchasing Process

Accounts Payable
The Accounts Payable Department pays the bills. It is often closely associated with the Purchasing
Department because it pays the bills Purchasing created. Only items/services that have been received (and
may be in inventory) are paid for.

Accounts Payable must be aware of bills that exist, the payment due date of those bills and the payment
conditions associate with those bills, i.e. discounts if paid by a certain date. Most bills are paid to the same
vendors on a repetitive basis due to the contracted/negotiated prices and terms. Bills may be in either
paper or electronic forms.
In addition to paying bills received, Accounts Payable also manages petty cash, employee expenses, and
pre-approved purchasing methods such as Purchasing Cards (P-Cards/Debit cards.)
Accounts Payable Departments can have an Accounts Payable Manager, a Supervisor, and Accounts
Payable Clerks.

3/8/2018

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