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www.english0905.com Writing reference
3FQPSUT &YFSDJTF
Read the sample report. What things did the writer like and dislike
When you write a report your reader may about the programme?
be, for example, your manager at work or a Find examples of formal style in the sample report.
teacher, in which case you will need a more
formal style; or you may be writing for your Pegasus educational exchange Give your report
colleagues or members of your club, in which a title. Organise
case the style will be a little less formal – you programme it in sections with
section headings.
can address them more personally, perhaps
using contractions). In both cases the format Introduction
should be the same. You will have to give some
The purpose of this report is to outline my
factual information and you are often asked to Outline the
reasons for doing the exchange, the positive and
make suggestions or recommendations. You purpose of the
negative aspects of the experience and to make
must organise your report carefully and one report.
recommendations for improvements.
way of doing this is to divide it into sections
with headings.
Reasons for doing the exchange
You studied how to write reports in Units 2, 4 I have been in New Zealand as part of the
and 10. Pegasus programme for the last nine months. I
participated in the exchange in order to do an
Avoid just
MA in Environmental Science at the University of
&YFSDJTF repeating the
Auckland. At the same time I had the opportunity words used in the
Read the task below. Underline the parts that
to improve my English. task.
tell you what points you must cover in your
report and who will read it.
Positive and negative aspects
How formal should this report be?
When you write about what you like and For me, the benefi ts of doing this exchange
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dislike, do you think you should refer mainly to far outweigh the disadvantages. The main
educational matters, to personal experiences, professional advantage is the opportunity to
or to both? exchange ideas with teachers and students Use vocabulary
from another part of the world (I come from and collocations
appropriate to
Portugal) and with an entirely different outlook
You have been studying in an English- formal writing.
speaking country for some time as part of on environmental problems. This has allowed me
an educational exchange. The director of to see such problems from a variety of angles. As
the exchange programme is interested in a result, I believe that I will return to my country
improving the experience for future students. with innovative solutions to local problems. In
He has asked you to write a report outlining addition, I have acquired improved language
why you have been doing the exchange, skills and increased cultural awareness.
describing what you like and dislike about The negative aspect from my point of view is Explain the
it and making recommendations for how it reasons for
could be improved. that the programme does not receive enough recommendations
fi nancial support and, as a result, it has been
Write your report. very expensive for me. This is a problem which you make and the
consequences
is likely to discourage prospective exchange of problems you
students from participating in the programme. mention.
Recommendations
I strongly recommend that the programme
organisers should make interest-free loans
available to people wishing to participate in
an exchange. This would allow considerable
numbers of talented students to benefi t from
something which they would otherwise be unable
to do.
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