Page 13 - HAND-BOOK-v1.7

13.2.5 Each Truck should make sure all Early Warning Device is IN PLACE AND WORKING,
for Precautionary measures while at work, especially in Highways and during the
night.

Sanction: Failure to carry out any of the above-mentioned tasks will result to disciplinary actions.

14.Accounting SOP

14.1 Accounts Payables Processing

14.1.1 Original billing with original PO must be attached for processing of payment.
14.1.2 Issuance of checks is generated manually but updating in the ERP is a must.
14.1.3 Check releasing to suppliers and other third parties is scheduled every Friday.
14.1.4 Form 2307 is always attached to the voucher every time payment is released.
14.1.5 [1% for goods/items, 2% for services, 5% for rentals and 10% for professionals]
14.1.6 3rd party commissions

14.2 Staff Advances & Loan

14.2.1 Advances to officers and employees (AOE) is discouraged by the management.
14.2.2 However, it is allowed on the grounds of emergency reasons concerning immediate
family members of the employees.
14.2.3 Advances for Travelling Expenses (ATE) is computed based on the number of days of
assignment.

14.3 Fixed Asset Register

14.3.1 All purchases of Fixed Assets such as computers, furniture and fixtures, etc. is
registered with barcodes for accounting lapsing schedules of depreciation and
amortization.

14.4 Petty Cash Fund

14.4.1 All branches and teams has a corresponding CM subject for reimbursement and
audit.
14.4.2 Liquidation of expenses must be done within 2 days and Reimbursement must be
done within 24 hours
14.4.3 No funding will be made if CM is not properly handled and balances are not in
negative.

14.5 Billings

14.5.1 All billings (Sales Invoices) must be covered with duly approved SO, original copy of
PO and a copy of
14.5.2 Delivery Receipt duly acknowledged receipt by the client (printed name and
signature).

Automation and Security Inc.
www.asi.com.ph
v1-2017