Page 14 - NationwideTemporary Worker Handbook

Hotel:
Temporary Staff performing services at any Client complex should utilize local
hotels with a pre-negotiated Client preferred rate. For example: Columbus Home
Office complex, consultants should receive the Client rate for the Crowne Plaza
($104.00 per night plus tax) or the Hyatt Regency ($104.00 per night plus tax).
Egencia Travel representatives will make alternate accommodations if preferred
hotels are not available. If the consultant chooses another hotel, maximum
reimbursement will be up to the amount mentioned above. Alternate
accommodations should be equal to or less than the Client approved rate.

Car Rental:
A rental car is not needed for services performed in a Client complex with hotel
accommodations co-located. Locations where a hotel is next to or within
reasonable walking distance of the work location will not be paid for either.
Taxis are limited to round trip basis from home to airport and airport to hotel.

If you are working outside a Client complex and need a car for business
purposes, please call Egencia Travel to obtain a preferred rental rate. Prior
approval from the External Resource Management team and the manager
are required.

2. Guidelines for meals are $10.00 for breakfast, $15.00 for lunch, and $25.00 for
dinner. Money does not transfer if it is not used. Alcoholic beverages will not be
paid by Client. Dinner is paid only if staying overnight.

3. Gas mileage is reimbursed according to IRS standards. We do not reimburse
parking at the workplace (ex- home office garage).

4. Client does not reimburse travel related expenses for spouse or other family
members.

5. Personal business entertainment expenses will not be reimbursed, for example,
movies/health clubs.

6. Please use discretion on number of personal phone calls and time spent - common
sense is the best guide.

7. Supplies are to be ordered through Client supply ordering system. Exceptions must
be approved by the responsible Client manager.

8. Proper invoicing should include a detailed listing of services rendered and
reimbursable expenses. Appropriate documents, i.e., expense reports; itemized
receipts, etc. must be included with the invoice.

9. It is Client’s policy to include both amounts paid for services rendered and

Revised 06/2017 14