Page 46 - NeedScope Induction Manual 2019
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Expenses and
travel
Mileage Corporate credit card usage
There are expense forms for adhoc travel Corporate credit cards (American Express
expenses in E:\ADMIN\Administrative digital AMEX) are issued to Directors and others who
forms\Expense claim form.pdf. Accounts will are frequently incurring expenses on behalf of
send out an email at the end of each month the company, usually through regular travel.
asking for mileage. The rate paid for business
use is set by IRD. There is a personal liability on the cards so if
you ‘go wild’ with your card, you are liable for
For updated mileage rate, see IRD website your purchase.
or check with accounts. This does not include
travel to or from work. Guidelines for corporate credit card usage
The card will be cancelled if you leave NSI. If
Parking Tickets you lose your credit card it is your responsibility
Should you incur a parking ticket while on to report this to AMEX immediately. Any
NSI business it will be up to you to pay the expenses put on the card by someone who
associated fines. Likewise, NSI will not be has stolen it will not be covered by NSI. If you
responsible for other traffic infringement costs, wish to accrue Air Points by using your card
such as speeding tickets. that’s fine. You personally need to pay the
annual fee required for doing this. It is not an
Reimbursements option to put personal expenses on your card.
All expenses incurred personally will be
reimbursed by completing the expense form. Planning
If you have several items ranging from sample Give Natalie all requirements/details about
products to taxi charges or toll calls, fill out your travel by email. This should include
an expense form along with a copy of invoice/ project number, your time and destination for
receipt and submit this to the Admin Manager travel, include accommodation needs, taxi
for reimbursement. chits and any cash requirements for expenses
and/or respondents. For frequent destinations
Ensure a project number is provided for each we have preferred hotels and airlines available
item when the item is related to a project. and only use alternatives if they cannot
Funds will then be direct credited to your bank accommodate your time frame.
account. It will appear on your bank statement
as a separate item with the reference. Note: as much notice as possible is required to
ensure all your requirements are met and the
appropriate flights (or tentative arrangements)
booked to ensure your flight.
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