Page 20 - Student Handbook

Claim for refund of paid deposit must be supported with authenticated copy of graduation
clearance, if the reason is graduating in the university and/or authenticated copy of” Honorable
Dismissal”, if the reason is transfer to another school.

9.5.4 The Accounting Section shall evaluate the application filed by the students. If found in
order, approval shall be made by the Accountant. Otherwise, the application should be returned
to the student, through the Office of Student Affairs, with notation as to the reason foe
disapproval.

9.5.5 Upon approval, the Accounting Section shall prepare the corresponding disbursement
voucher for processing. As much as possible, refund of student fees should be in payroll form
and to be paid in cash.

9.5.6 A student / group of students intending to donate their paid deposit to the university shall
execute a “waiver” or “Deed of Donation” specifying the purpose for which the donated amount
shall be utilized.

9.5.7 Completed/updated records of refund made every semester shall be maintained in the
accounting Section for reference and other purposes.

9.5.8 Refund of fees paid directly to the Office of Student Affairs shall be governed by a set of
separate rules to be prepared by the same office.

10. Issuing of Grades to Students without Examination Permit*.

10.1 Faculty members shall sign the examination permits of the students during the final
examination. Students who have no permit shall be allowed to take the examination but the
faculty member should see to it that he/she has properly recorded the names of these students.

10.2 The names of students without examination permits shall be printed / written below the
grading sheets and shall be labeled “GRADES WITHHELD” written in red ink with no credits
equivalent under the column “Credit” until such time that students are able to present their
examination permits shall the word “no exam permit be replaced stating class cards shall be
kept by the concerned faulty member while the students are not yet cleared.

10.3 The University Registrar’s Office shall them issue a Certification of Grades upon clearing.
The students should present the Certification to the faculty member(s) concerned before issuing
their class cards and to their Registration Adviser(s) for posting of grades. The University
Registrar’s Office shall also provide the list of students who were cleared from their obligations
for consistency in recording.

If the Faculty member concerned is no longer connected with the University, he/she shall
entrust the distributed class card to the College Registrar.