Page 31 - 2018 MSC HR Policy

3. Requisition process

All computer requisition must use company standard requisition form provided by IT Department (see
computer requisition Standard Operating Procedure - SOP)

4. Equipment Accountability

Employee will take full responsibility for the desktop computer/notebook, ensuring that all necessary
precautions are taken to safeguard its security and condition. The desktop computer/notebook must be
used solely by the employee, unless written permission is been given for another individual or group to

use it.

5. Negligence

If device is lost /stolen/damaged and it is proven that the employee fails to take the necessary precautions;
the employee must pay for all replacement / repair costs.

In case of lost or stolen, employee must make immediate notification to police officer, Human Resources
and IT Administrator. A copy of the police report must be acquired within one day after the incident and
submitted to Human Resources and IT Administrator together with the new computer replacement request.

6. Return of Device

Employee is required to return the device to Business Unit HR immediately upon resignation or upon any
other specific occasion. Upon the return of the device, IT Administrator will check and ensure same good
working condition as it was lent. Employee will be assumed financially liable to the damage or failure to

return the device to the Company.

7. Purchase of Equipment:

Computer equipment may only be purchased by IT Administrator. Equipment obtained from other sources
will not be maintained by the Company and the cost of purchase / maintenance is not reimbursable. Users

are prohibited from contacting the computing equipment vendors. All purchase requests of auxiliary
equipment must be coordinated with IT Administrator. The cost of purchase all non-MIS approved
equipment will solely be on the assigned user.

HUMAN RESOURCES POLICY Page 31 of 49
VERSION: HR001-2018, JANUARY 1, 2018