Page 36 - 2018 MSC HR Policy

Procedure
1. The air tickets will be bought only from the authorized ticket agency.
2. If air tickets are advised to be bought by an employee him or herself, the cost of the air ticket must be
the same as the Company’s negotiated prices and the Company requires proper document evidences.
3. Actual receipt must be submitted with the air ticket.
4. The company reserves the right to change this anytime without prior notice.

4. Surface Transportation
 In-land means bus, rental car, taxi, toll fee, parking fee, subway, ferry
 Train means sleeping train
 Coach means VIP Coach

Company will subsidize the actual amount of charge including tips, if exists. Employee is required to keep
all related receipts / invoices for the reimbursement. Supervisor will exercise his judgement to justify the
reimbursement

5. Accommodation

 All hotel bookings will be made by an approved executive secretary using recommendations from

the Company being visited.
 Type of accommodation: Standard room with breakfast
 Each person is responsible for their own personal use of the mini-bar, movies, etc.
 The room will either be pre-paid by the Company through the travel agent or use of pre-paid coupon
or the employee will be asked to pay for the room first and be reimbursed on their return.

 Employee should travel with sufficient clothes.

6. Meals/Entertainment
 All meals should be charged to the room as paid by employee, the Company will reimburse against
receipts for meals incurred during the country of travel.

 Receipt involving meals for more than one person should be noted who was/were present and what
was discussed.
 The Company will not reimburse for the consumption of any alcohol.

7. Laundry

An allowance for Laundry shall be on actual basis and be entitled to only the employee who takes long
business-day trip. It is by the rate of 1 laundry for at least 5 days of business travel itinerary – counting
from the departure day until the departure day to return home

8. Telephone Calls

On extended trips of two days or more, one time of ten-minute (10) telephone call home for every second
day is permitted.

9. Cash Advance
For trip of three days or more, employees can request a cash advance from the Accounting department.
Please confirm with your General Manager and Financial Controller on the amount requested.

HUMAN RESOURCES POLICY Page 36 of 49
VERSION: HR001-2018, JANUARY 1, 2018