Page 30 - Garden Club Yearbook 2020 - 21

Section 3. The First Vice President shall conduct the
business of the Club in the absence of the President. If the
office becomes vacant, the First Vice President shall become
President. He or she shall be Program/Scholarship Chairman
and shall make plans for any scheduled field trips.
Section 4. The Second Vice President shall plan and
coordinate Hosts and Co-hosts for all meetings. He or she shall
make plans for the Spring and December Luncheon meetings.
The Assistant Second Vice President shall assist the Second
Vice President and act in his or her absence.
Section 5. The Secretary shall keep a permanent record of
meetings of the Executive Board and all Club meetings. He or
she shall maintain a copy of the Club Yearbook with a correct
list of the Club members, officers, and chairs of the standing
and special committees, and keep a copy of the Bylaws of the
Club. The Assistant Secretary shall assist the Secretary and act
in his or her absence.
Section 6. The Treasurer shall collect all dues, keep a current
membership roster, and pay all AFGC District and Regional
dues as required. He or she shall keep an accurate account of
monies received and disbursed. Expenses requested over
budgeted amounts may be paid if approved by both the
President and Treasurer and if not exceeding 10% of the
budgeted amount. Expenses exceeding 10% of the budgeted
amount shall require the approval of the Executive Board, with
electronic voting permitted. The Treasurer is responsible for
preparing a financial statement at the end of each month and
for each income-raising project as it occurs. The Assistant
Treasurer shall assist the Treasurer and act in his or her
absence. The Assistant Treasurer shall be responsible for
financial membership duties. The Treasurer or Assistant
Treasurer shall be responsible for making charitable donations
as approved by the Executive Board and for memorial
donations to the charity selected by the board “in memory of” a
deceased club member, their spouse or child. The Club's
financial accounts shall be audited and approved at the close of

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