Page 69 - Police Federal Credit Union

The steps for progressive disciplinary actions shall follow the guidelines below:

a. Verbal Warning with written documentation from Supervisor shall be provided along with
recommendation(s) to the AVP, Chief Executive and Human Resources. Copies shall be
maintained in the files of the Supervisor, AVP, Chief Executive and Human Resources (not
made a part of the employee’s personnel file);

b. Written Warning documentation from Supervisor shall be provided to the AVP, Chief
Executive and Human Resources. Copies shall be maintained in the files of the Supervisor,
AVP, Chief Executive and Human Resources (written notification to employee, signed and
filed in employee’s personnel file);

c. Written Recommendations documented from Supervisor regarding next step actions,
which may include probation, a Performance Improvement Plan, or other specific
requirements to be imposed shall be provided to AVP, Chief Executive and Human
Resources. Copies shall be maintained in the files of the Supervisor, AVP, Chief Executive
and Human Resources (written notification to employee, signed and filed in employee’s
personnel file);

d. Suspension Without Pay - determined only by Senior Executive Management;

e. Employment Termination - determined only by Senior Executive Management.

Supervisors do not have the authority to issue a suspension or employment termination without the
approval of the Chief Executive. These recommendations shall be communicated to the department’s
Chief Executive; however, the President/CEO must approve them.

Steps 2-5 in the Progressive Discipline Procedures will be documented and maintained in the
employee’s personnel file. Any step may be skipped depending on the nature and seriousness of the

violation.

If a written warning is issued, the Supervisor should utilize the Corrective Action Report located on
the P:\Drive\HR-Employee Documents. Employees should maintain copies of all documents for their
own records.

The use of progressive discipline as a pre-condition to termination thus is discretionary, in our
judgment. Our decision in every case is final and binding on all concerned, including the disciplined

employee and all other persons or entities involved in any way, directly or indirectly.

POLICE FEDERAL CREDIT UNION EMPLOYEE MANUAL - APRIL 2017 69 | PAGE