Page 12 - Online Basic Education Student Manual

SUBJECT EXAM CLASS and PROMISSORY NOTE

A SUBJECT EXAM CLASS is created in the Google Classroom in order to facilitate
conduct of major quarterly examinations via Online. Students, who paid the Tuition Fees
due before a term exam such as First Quarter/Second Quarter/Third/Fourth Quarter
Exam, are included in the SUBJECT EXAM CLASS list. Students/Pupils who fail to
settle Tuition Fees on due dates, need to follow the online procedure for Promissory Note

Request and Approval. However, Promissory Notes are not allowed during payment of
Upon Enrollment Fees and Fourth Quarter Exam Fees.

The procedures in applying Promissory Note for FIRST/SECOND/THIRD Exams are as
follows;

● The Promissory Note (PN) form can only be applied by the parent or
declared guardian of the student/pupil not later than three school days before
the scheduled First/Second/Third Quarter examinations.
● The form is only available at the Office of the Operations and Human
Resource Department. The email ad is hrd@apcas.ph.education.
● Send an email using the G Suite account of the enrolled student in any
program to hrd@apcas.ph.education. State the reason for requesting
approval of PN.
● Attach screenshot copies of student’s COR, parent’s ID (government issued
only), proof of employment (if applicable) and the proposed date of payment
of tuition fees.
● Wait for the reply for the scheduled virtual interview of the parent/guardian.
NO INTERVIEW NO APPROVED PROMISSORY NOTE policy. It is
highly recommended that at least half of the amount due is paid before
sending an email for a PN request. Only Virtual Interview is allowed.
● Any PN request will not be entertained if the UPON ENROLLMENT FEE
is not paid in full at the time of the interview for PN.
● After the interview, wait for the reply at least one (1) day for the approval of
the PN request.
● Once PN is approved, check if the Subject Exam Class is already posted in
the Google Classroom.
● Pay the PN on the scheduled date as stated in the approved request. Failure
to settle the PN, the student shall receive a reminder in the assigned G Suite
Account.
● Open the student portal and check if payment of fees is posted.
● Unsettled PN shall mean no issuance of another PN for the next examination
which is either Second Quarter or Third Quarter Exams.

ONLINE BASIC EDUCATION STUDENT MANUAL 12