Page 19 - Employee Handbook 4-1-2021

Conflicts of interest could arise in the following circumstances:
• Being employed by, or acting as a consultant to, a competitor or potential
competitor, supplier or contractor, regardless of the nature of the employment,
while employed with Jones-Hamilton Co.
• Hiring or supervising family members, significant others, or closely related
persons.
• Serving as a board member for an outside commercial company or organization.
• Owning or having a substantial interest in a competitor, supplier or contractor.
• Personal or romantic involvement with a competitor, supplier, or subordinate
employee of Jones-Hamilton Co., which impairs an employee's ability to exercise
good judgment on behalf of Jones-Hamilton Co.
• Accepting gifts, discounts, favors or services from a customer/potential
customer, competitor or supplier, unless equally available to all Company
employees. Under some circumstances, employees may be allowed to accept a
token gift or gratuity from a customer, vendor, supplier, or other person doing
business with Jones-Hamilton Co. Gifts of high value may give the appearance
of influencing business decisions, transactions or service. Discuss expenses paid
by such persons for business meals or trips with your supervisor in advance.
• Misusing privileged information or revealing confidential data to outsiders

Before engaging in any activity, transaction or relationship that might give rise to a
potential, real, or apparent conflict of interest, employees must submit a written request
for review from their manager or the Human Resource department explaining the details
of the possible conflict-of-interest. Jones-Hamilton Co. has sole discretion regarding
whether a conflict-of-interest exists and whether to authorize the potential conflict-of-
interest. If an actual or potential conflict is determined to exist, Jones-Hamilton Co. may
take whatever corrective action Jones-Hamilton Co. deems appropriate. An employee’s
failure to disclose facts constituting an actual or apparent conflict of interest is grounds
for disciplinary action, up to and including termination. Authorization to engage in a
potential conflict-of-interest can be revoked at any time.

CONFIDENTIALITY AND TRADE SECRETS

The protection of confidential business information and trade secrets is vital to the
interests and success of Jones-Hamilton Co. Confidential information is any and all
information disclosed to or known by you because of employment with Jones-Hamilton
Co. that is not generally known to people outside Jones-Hamilton Co. about its
business.

An employee who improperly uses or discloses trade secrets or confidential business
information will be subject to disciplinary action up to and including termination of
employment and legal action, even if he or she does not actually benefit from the
disclosed information.
This provision is not intended to, and should not be interpreted to, prohibit employees
from discussing wages and other terms and conditions of employment if they so
choose.

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