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Unit 3

Good job, everyone has key functions.

Ted: I think we really did a good job brainstorming in our meeting a while ago.
Bill: Yes, but it’s “no walk in the park”!
Phil: That was a good start. If we were going to follow the standards, the next meetings would be
easy.

Ted: I agree. For the next meeting, would we discuss topics that we had from the previous con-
ference?
Phil: Absolutely!

Ted: I think October 30 would be a very good schedule. Bill, kindly make arrangements to re-
serve the conference room on that date.
Phil: Starting at 8:00 am would make participants more attentive. Let’s prepare breakfast as well.
Ted: Well then, the meeting would be held in the Lincoln Conference Room on that time and
date.
Bill: I’ll take care of the minutes, reservations and invitations.
Ted: Is everyone amenable with their functions?

Bill: You have nothing to worry on my part.
Phil: I’ll be more than happy to do my part. Don’t worry about it.
Ted: I think we’re all set for that big day.
Phil: Good job, everyone has key functions. See you on the 30th.

1. Who are the key people in a meeting/conference?

Sample answer:
In a meeting, whether formal or informal, a chairperson should always be present. In
an informal setting, the one who sets up the activity can be the chairperson. The key
people are usually the Chairperson, Secretary and the attendees. These key people
have important roles and functions to make the meeting successful.

2. What are the key terms in a formal meeting?

Sample answer:
These make up the standard of a meeting. These are the goals, agenda, the schedule,
location, and the attendees. Formal meetings are truly important especially in busi-
ness to make each member; client and employees know more about a certain goal,

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