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Sample answer:
We use simple language, and we only include the most necessary parts. We use illustrations
and tables to our advantage. We have all reports edited and revised by an assigned team to
make sure that they pass our standards.

1. You’re not pleased with the proposal summary that your assistant prepared.
Present the following as revision points or guides.
a. follow the standard format used by the company
b. make the report more concise
c. include sources used for the report

Sample answer:
I appreciate your early submission of the proposal, Mr. Hung. However, I checked it and discov-
ered that there are some points for revision that you have to do right away. First, please use the
standard format used by our company. Ask for a copy from our secretary. Second, the report
is also quite long. You have to include the basic points only. Lastly, our clients would want to
know the sources that you consulted in making this report, so please include your list of refer-
ences. I hope that you can work on these revisions as soon as you can, Mr. Hung. Thanks!

2. You are presenting to the board. Tell them the process you employed in pre-
paring the project proposal. Cite the following steps. You may also add or
insert some other points.

a. Conducting thorough research
b. Editing
c. Revising

Sample answer:
Thank you for attending this proposal meeting. Before we begin, I would like to inform you
about the process that we have undergone in preparing this report. First, we conducted a re-
search to make sure that our conclusions are objectively backed by data. After writing the
report, we had a team who edited our work. The members of this team looked at how we pre-
sented data and ideas clearly and accurately. The editors gave us points for revision, which we
worked on. Editors checked the report again. We submitted them to you last week, and now,
we are ready to discuss what we have presented in the report.

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