Page 26 - ADMINISTRATION-Manual

c) Participates in the projection of Institutional income from enrolment and other fund sources.
d) Provide advisory and consultation services to other officers of the institution on strategic and
centralized financial planning for the organization.
e) Provides guidance to the different departments and work units on the preparations of their
respective operating budgets; interprets operative budget policies and procedure to other
officers
f) Facilitates and moderates the budget hearings for the review and assessment of the budget
proposals prepared by the different departments and work units; provides departments and
work units with information on approved budget ceilings for the different expenses
classifications.
g) Undertakes the consolidation of the annual Institutional budget and submits the same through
the School Director and the President for the approval of the Chairman of the Board.
h) Provides information to the different cost centers on guidelines and procedures with respect to
the availment and utilization of regular and supplementary budgetary allocations; coordinates
with the Accountant in adjusting proposed departmental budgets on the basis of relevant
justification and projected changes in revenue and expense estimates.
i) Monitors the different departments and work units with respect to their compliance with their
respective operating budgets, conducts variance analysis, and provides quarterly budget
performance reports to them for their guidance; provides analysis of budget performance and
recommendation on corrective action in cases of negative variances.
j) Assists work unit heads in identifying alternative sources of funds for new projects and activities
requiring supplemental budgets.

• Business/Ancillary Services Officer

a) Exercises general management / supervision of the operations of non-core business units of
the Institution such as canteen, bookstore, printing shop, and such other undertakings as may
be set up.
b) Coordinates promotional campaigns to increase the level of patronage of the non-core
business units of the school.
c) Coordinates with merchandise suppliers on sales terms and conditions, inventory movement
and supplier-initiated marketing and promotion activities.
d) Analyzes significant variances and the corresponding action to correct off-line situations such
as non-availability of merchandise, irregular movements of merchandise, or low customer
demand.
e) Investigates merchandise losses and damages, identifies accountability, and recommends
remedial action to superiors.
f) Ensures that daily collections from the business units are deposited with the Cashier.
g) Monitors non-core business units operations and financial performance against targets and
objectives.
h) Develops / updates guidelines and terms and conditions for the operation of businesses by
concessionaires within the school compound; monitors their operations to ensure compliance
with such guidelines.
i) Manages the usage and rental of school facilities to external users and internal constituents for
personal use; develops pricing for the rental of facilities, negotiates terms and conditions with
users, and ensures that users comply with such terms and conditions.
j) Prepares statement of accounts and assists in the collection of payments for the rental of
school facilities by external users.
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I m m a c u l a d a C o n c e p c i o n C o l l e g e
A d m i n i s t r a t i v e M a n u a l 2 0 2 1 e d
AdminServQ