Page 9 - City of Farmington Administrative Regulations

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Effective Date: 3\J.ly 26 1 19B9 Subject: Vehicle Purchases

AR-89-4
(Replaces P.R-88-9)
AN AIMINIS'.mATIVE REX>IJIATIOO G'.Jll'ERNll[; ~ J?RCCESS]N;
OF CIUERS RR FI1!m' VERIClES AND ~lLE ~

l. The ?llJ?OSe of this regulation is to establish a etandard
procedure for requesting the purchase of vehicles and mobile
equipnent for all general :fur..d depa:r:tments.

2. F.ach budget year a specified anount of rroney will be set aside in
a separate fund for the purpose of aCXJUiring vehicles and Jrd:>ile
equipr.ent. Purchases fron the fund will be done on a c,r.iarter;.y
basis, with those vehicles and pieces of equ.ipne:nt haVJ..r..q the
highest priority being acquired first.

SECI'ICN 2. Procedure:
1. All vehicle and tnobile equip:nent requests must ~ suhnitted to
the Direct.or of General Services upon request or no'C. later than
the 15th of August of eech year. "Any requests ciuring the fiscal
year lTillst be sul:mitt ed by the fil."st day of the beginnL'lg of the
quarter for it to be considered in t..'lat quarter. Requests
received after the deadline will be reviewed in the subs2q1Jant
quarter,

2. lb initiate a request for tbe purchase oz a new vehicle or piece oz
rrobile equipr.ent, the person r~est.ing the it em must first fill oi.:t.
a standard City purchase rF.qU.i.sition fo:t:m wit:.h the L"l:fo:ora tion
specified on 'Che attached semple foDn. Acklitiona! sheets may !:ie
attached to the requisition fonn if necessary to provide the
required info!Jllation per....aining to the justificc.tion for the i.1:.e::.
3. The requisition !TDlSt then be approved by the Divis!.on Head .swg
Department. Head ~ore it is forwarded for revie.,.,r. The General
Services Director or Fleet t-lanager will then be resp::nsible for
a:mtinuing and OJOrdinating the work necessary to cxmplete the
specification wri ti:19 and app~ procedure .

4. All requisitions will be ?:"e·1iewed am:! a rea:mnendation will be
prepared for final priorities for those itens to be purchased in
each quarter of the fisca.!. Y"'...ar. This rea:mnenciation will f'.,..st be
presented to the City 1-'.:aneger and Department Heads and then taken to
the ?l.ayor and City Council for final approval.
5. On.ca final ar;:proval has been gi ven, the purchase t:equ.isitior:. fo~
will be signed by the City Manager end ret'1.I"De::l t o tl:e Purchc.sing
Der.arfiTient for action.
d 1.l21t

Dad Dible , city Manager '/ cl Dat~
f '··"

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