Page 15 - Microsoft Word - 2010 Comprehensive User Guide SmartMail Final

Finding a contacct list entry

Theree are multiplee ways of findding an existinng contact list entry.

 Alphabetiically by namee. Scroll throuugh the namees in the conttact list colummn, and click oon the one yoou want to
view the ddetails of.

 Searchingg by name. Too search by naame type the first few letters of any component of tthe name intoo the search
box at thee top of the contact list column. Matchiing proceeds as you type, and the moree you type, thhe more
constraineed the list of matches is. MMatching is peerformed agaainst contactss' first and lasst names, andd also against
various otther text fieldds within the contact.

 Searchingg by number. To search forr a contact byy number typee the first feww digits of one of their teleephone
numbers into the searcch box.

Within the detailss view, the maatching search text will bee highlighted ffor quick recoognition.

Addiing a new coontact entryy

To addd a new contact to the lisst, click the NNew Contact bbutton beloww the contact list column. YYou can fill inn as many or
as few of the detaails as you waant.

Telepphone numbeers can be enttered in any fformat. Normmally, this shoould be the fuull 10 digit nummber.

Oncee you have finnished enterinng the detailss for the new contact, clickk the Save buutton to submmit your changes. If you
wish to discard the new entry, click Cancel .

Hint:: When you reeceive a call ffrom someone who is not already recoggnized as a coontact, the vaarious lists of calls display
a symbol alongside the calll. Using this wwill bring you straight to thhis New Contaact display, wwhere you cann easily fill in
any aadditional infoormation aboout the contact, then presss Save to savve them to yoour contact lisst.

Editiing a contacct entry

To eddit an existingg contact, firsst find the conntact you wish to edit (seee above) and sselect it to make it appearr in the
detaiils column.

Now click the Editt button beloow the detailss column. Maake the necesssary updatess, and then cliick either the Save or
Canccel buttons too commit or ddiscard your cchanges.

When editing a coontact, you caan also changge which grouups it is a memmber of.

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