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RETAINING AND DELETING EMAIL MESSAGES
Certain emails and electronic records must be retained for compliance purposes. Please refer to
our record-keeping policy for guidance on which records must be kept, and for how long. If you
have any questions about whether and how to retain a particular email message, please ask
your manager.
Because of the large volume of emails, we send and receive each day, we discourage
employees from storing large numbers of email messages that are not required to be retained
for compliance purposes. Please make a regular practice of deleting email messages once you
have read and/or responded to them. For best practice in saving a particular message, you may
print out a paper copy, archive the email, or save it on your hard drive or disk.
On occasion, this policy may have to be modified if we or the client you work for receives a
preservation notice. Once you have been advised that a preservation notice has been received,
do not delete any email or other electronic records.
USING THE INTERNET
PROHIBITED USES OF THE INTERNET
You may not, at any time, access the Internet or links during working time for any of the
following purposes:
to view websites that offer pornography, gambling, or violent imagery, or are otherwise
inappropriate in the workplace
to operate an outside business, online auction, or other sales site; solicit money for
personal purposes; or otherwise act for personal financial gain or profit
to download or copy software, games, text, photos, or any other works in violation of
copyright, trademark, or other laws
to stream, run, or download any non-Company/client-licensed software program
without the express consent of the IT department
to stream, run, or download music, video, games, mini desktop applications (widgets),
or any form of multimedia, from the Internet, or
to read, open, or download any file from the Internet without first screening that file for
viruses using the Company’s or client’s virus detection software.
If you believe that your job may require you to do something that would otherwise be
forbidden by this policy, ask your manager how to proceed.
Checks and Balances, Inc. 33 1/2017
Disclaimer: This Handbook contains internal confidential propriety information. The policies can change at any time, for any
reason, without warning.
