Page 108 - WU183.indd

WORLD U18

attached in the appendices) the rest of the vehicles information of the fi rm and the off erer’s unit prices.
as listed above (Pewin Cabs Ltd). e Directorate was requested to review the evalu-
ation report and its fi ndings were conveyed to the
During the visit to Apollo Tours, the team inspected Procurement offi ce (see attached report (email) in
the Mini vans and Minibus and saloon cars. e team appendices)
found that the saloon cars were satisfactory but the
minivans and minibuses were not as new as expected e fi ndings were that:
and the condition inside and outside were satisfac-
tory. ey were however candid that they would not 1. It was not possible to assess the fl eet capacity of
the respective bidders to undertake the services.
be able to avail the high capacity buses as the none 2. e fi nancial, operational and organisational ca-
KYEB
were available in the market. ey informed the team
pacity was not disclosed.
that most of their fl eet is also engaged on contracts
3. The firm’s previous experience could not be
with various clients. e fi rm demonstrated their
vouched and assessed as information was not
vehicle tracking software and radio communication
requested.
equipment. ey were provided supporting infor-
mation to demonstrate that they have undertaken
Following this report, the directorate proposed that
similar assignment. ey indicated that they would
fi rms with capacity to undertake the services could
need to vet, engage and train drivers as well as sign
also be invited to bid alongside the ones that had bid
contracts with them but the time was too short.
earlier. e directorate proposed the following fi rms
to be invited: -
It therefore became more apparent that the market
was not able to respond to the demand for high num-
bers of high capacity buses, vans and saloons cars
2. Holiday Cars Limited
by a single entity in Kenya. Public Service vehicles
3. Apollo Tours Limited
consisting of organized Saccos had taken up that 1. Pewin Cabs Limited,
KENYA YEARBO0K
market segment, but most of their vehicles were
A second set of RFQs were sent to fi rms in the cate-
branded.
gory reserved for Access to Government Procurement
Opportunities (AGPO) and 12 fi rms responded. e
e information gathered in the market survey was
EDITORIAL BOARD
firms that the Directorate recommended had not
used to inform and revised Terms of Reference for
responded which led to check whether they were
procurement of Transport Service provider. The
invited.
same were forwarded to the Procurement Office
who subsequently invited quotations from firms
in the category reserved for Access to Government e Directorate was requested vide unreferenced and
Procurement Opportunities (AGPO). This action undated memo to evaluate the bids received
locked out prospective, known and experienced
fi rms in the sector. e Directorate was not able to verify whether the
three proposed firms were invited as it was not
The invitations were done based on request for copied the invite mail. The team had to follow up
quotation forms with the terms of reference at- with the prospective vendors for confi rmation. It
tached and the information required to be availed was verifi ed that M/s Apollo Tours were not invited
when submitting the bids. is included fi lling the to bid after the team visited them.
Confi dential questionnaire. e fi rst round of Request
for Quotations (RFQ) attracted 11 (eleven) firms. e LOC thereafter received a bid from M/s Pewin
Analysis was undertaken based on the information Cabs Limited. e schedule of rates obtained is pro-
requested, which was limited to availed statutory vided in the appendices. e rates were higher than

108 | ACTIVITIES AND OCCURENCES DURING WORLD U18 CHAMPIONSHIPS