Page 7 - Microsoft Word - 2020.06.25 JPLI Team Member Playbook.docx

disclosed without authorization or used for personal gain. Team members are
required to follow all procedures regarding collection, use, and disclosure of personal
information as set out in this policy. Team members who disclose personal information,
contrary to this policy will be subject to disciplinary measures, up to and including
discharge for cause.

TEAM MEMBER PERSONAL INFORMATION
Teams members should advise Human Resources of any changes in your home address,
telephone number, marital status, dependents, beneficiary, or persons to notify in case
of emergency. Personnel files are the property of Jim Peplinski Leasing and access to the
information they contain is restricted. Only supervisors and managers with a legitimate
reason to review information on file are permitted access. If you resign, retire or are
terminated, the company will retain your personnel file for seven years.

CONFLICTS OF INTEREST

Business Transactions:
Team members have an obligation to conduct business within guidelines that prohibit
actual or potential conflicts of interest. This policy establishes only the framework
within which Jim Peplinski Leasing wishes to operate its business. The purpose of these
guidelines is to provide general direction so that team members can seek further
clarification on issues related to the subject of acceptable standards of operation.
Contact Human Resources for more information or if you have questions about conflicts
of interest.

Transactions with outside firms must be conducted within a framework established and
controlled by the executive level of Jim Peplinski Leasing. Business dealings with
outside firms should not result in unusual gains for those firms. Unusual gain refers
to bribes, product bonuses, special fringe benefits, unusual price breaks and other
windfalls designed to ultimately benefit either the outside client or service provider, or
any team member of the same, or both. Promotional plans that could be interpreted
to involve unusual gain require specific executive level approval.
No "presumption of guilt" is created by the mere existence of a relationship with outside
firms. If team members are acting as Jim Peplinski Leasing representatives with clients
or service providers with whom they also have personal or other business relations, it
is imperative that they disclose to an officer of the company, as soon as possible, the
existence of any actual or potential conflict of interest so that safeguards can be
established to protect all parties.

With regard to the treatment of clients, limited business related entertainment, favors
or gifts may be offered to clients if the following criteria are met:

7