Page 52 - Police Federal Credit Union

Police FCU staff should have access only to their own files, those that have been designated as public,
or those that have been made available to them with the knowledge and consent of the owner. To
gain access to someone’s H: drive, the owner of the H: drive folder shall send the request to IT at
support@Policefcu.org.

Users may not write down system passwords and leave them out in the open (e.g. Post-It note on
monitor).

Network drives shall ONLY be used for official Police FCU business. Users shall not store any personal
files on their H: drive, P: drive, or any other networked drive.

Use of Software
Software is normally distributed under three kinds of licenses: proprietary, public distribution, and
shareware. Unless otherwise indicated, you should assume that all software made available by IT is

proprietary and may not be legally copied.

IT will not knowingly provide support for software that a user possesses in violation of its license
agreement. IT staff may ask for proof of ownership before helping users with their software.

IT will not knowingly allow pirated software to be used on Police FCU-owned computers. IT will
remove any suspect software loaded onto Police FCU-owned computers.

Instant Messengers (IM)
The Police Federal Credit Union does not allow use of IMs. Instant Messengers can be exploited to
introduce viruses and worms to a network.

It is absolutely forbidden to ever open a file attachment from an IM, no matter how trusted the source.
All files should be sent via Police FCU email.

Email

While not an exhaustive list, the following uses of email by individuals or organizations are considered
inappropriate and unacceptable at the Credit Union. In general, email shall not be used for the
initiation or re-transmission of:

a. Chain mail that uses or disrupts resources, e.g. email sent repeatedly from user to user,
with requests to send to others

b. Pornography

c. Harassing or hate mail, e.g. Any threatening or abusive email sent to individuals or
organizations

d. Virus hoaxes

e. Purposeful virus distribution

POLICE FEDERAL CREDIT UNION EMPLOYEE MANUAL - APRIL 2017 52 | PAGE