Page 59 - Police Federal Credit Union

Coordinate with Stakeholders

Activity Sponsors have responsibility for consulting with the various stakeholders at Police FCU, as
appropriate, depending on the type of activity or event, as follows:

a. Group volunteer activities. Police FCU Employees from time to time may participate in group
volunteer community activity, sponsored, and arranged by Police FCU’s Marketing
Department. For smaller activities where Marketing Department is not directly involved,
employees should select an Activity Sponsor. This Sponsor should consult with Marketing
Department to learn best practices. The Activity Sponsor has responsibility for ensuring safety

and compliance with Police FCU policies and guidelines.

b. Business events involving business partners. These events are typically organized with the
assistance of Police FCU’s Marketing Department and usually involve significant company
resources and a specific business purpose. Large events involving travel and use of computers
off-site may involve the participation of Police FCU Security Department. In most cases,
Marketing and Security Departments will act as the de facto Activity Sponsor. For smaller
activities where these departments are directly involved, an Activity Sponsor should be chosen
and will have responsibility for ensuring safety and compliance with Police FCU policies and
guidelines for these business events.

c. Employee activities. Police FCU Employees (often a small group of employees) typically
organize and supervise small events with little or no support from corporate departments and
with limited external involvement. Employee activities may involve employee guests such as
spouses, children, relatives, or friends. For these types of activities, the Activity Sponsor plays

a critical role and has responsibility for ensuring safety and compliance with Police FCU policies
and guidelines.

Assess Risk

Activity Sponsors for proposed activities involving significant physical exertion or physical contact
may consult with Human Resources or executive management to seek guidance and assess the risks
associated with such activities. Examples of such activities include, but are not limited to softball,
basketball or volleyball games, golfing, running, hiking, biking, and volunteer work projects. Activities
involving significant physical exertion or physical aspect of some outdoor recreation or work projects
may be relaxing most; concerned employees should be encouraged to consult a physician before
engaging in the activity.

Activities involving risks of severe physical injury are strongly discouraged. However, if an Activity
Sponsor would like to sponsor an activity involving risks of severe physical injury, the Activity Sponsor
must consult with executive management to assess the risks associated with such activities and to
determine whether the activity is appropriate.

POLICE FEDERAL CREDIT UNION EMPLOYEE MANUAL - APRIL 2017 59 | PAGE