Page 88 - South Central Region - North Texas Chapter PHB2020

power and term provided by the appointing Chapter President. The Chair shall keep a detailed
account of each meeting and present a final report to the Executive Board and the Chapter.

ARTICLE VIII - Meetings and Conferences

Section 1: Time and Place

A. Regular Meetings. The Chapter shall hold a Mothers’ Meeting every month from September to
May during the Program Year every 3 Sunday, unless otherwise agreed upon by the Chapter
rd
and or Executive Board.

1. Notice shall be provided no later than one week prior to the scheduled meeting to each
Member at any address (physical or electronic) provided in the official Membership
Directory managed by the Membership Committee.

2. Mothers Meetings may be held in person, via conference call, video conference or
webinar.

B. Special Meetings. A special meeting may be called by the Chapter President or any two
Executive Board members at any time with 72 hours notification to each Member at any
address (physical or electronic) and preferred phone number (cell or home) provided in
the official Membership Directory managed by the Membership Committee. The
meeting may be held in person, webinar (or similar technology),or by conference call. It
shall be exempt from a Quorum, however, any recommendations that are made are
subject to ratification by an appropriate vote of a Quorum of the Chapter Membership.
However, no official business concerning approval of the Budget, amendment of these
Bylaws, Involuntary Termination of membership, election of officers, removal of
officers, consideration of a grievance, or election of new Members may be considered
if a Quorum is not present.

Notice of a Special Meeting: shall include the date, time, location or call-in information and an
agenda. The Chapter President (or Vice President in her absence) shall preside.

C. The Chapter President may hold an annual retreat for the purpose of preparing the Chapter
for the active Program Year (September to May). The Retreat shall qualify as a Chapter-
Sponsored Event. Participation in the retreat shall not be a prerequisite for participation
in/admission to any Special Meeting held in conjunction with the retreat.

D. National Convention and Regional Mothers’ Conference Attendance Requirement
(aka the “1 in 4 Requirement). Every Member shall attend one National OR one
Regional Mothers’ Conference OR one Regional Area Workday/cluster conference on a
rolling four-year period for the duration of her membership tenure.

Section 2: Representation at National Convention and Regional Mothers’ Conference

North Texas Chapter 2020 – 2021 Programming Handbook
Chapter Theme: Discover the B.E.A.U.T.Y of North Texas

87