Page 67 - INDIAN SCOUT Constitution

III. To take the help of members of the State Council, where needed, to
report to the President any difficulties, problems faced by them in either
enrolment of members or in carrying out activities with other units of
Railway SGF.
IV. To look after the day to day administration of the Headquarters of
District SGF (if the Secretary is not located in the place where the
Headquarters of SGF is located) and help and to oversee the staff and
fulfill their requirements in discharging their duties including
communication with District Units and others.

If the Secretary is located in Headquarters to help him in taking decisions.

V. Responsible to - District President, District Council and Governing Body.
VI. Work Relation - The members of Council, Governing Body, Railway SGF
units and others.
4. District secretary
a. Functions - To be the head of Secretarial Functions concerned with
District SGF.
b. Responsible for - convening meetings of District Council, Governing
Council, Annual General Meeting at appropriate time envisaged by the
Rules of SGF in consultation with the President or Vice President as the
situation warrants and to act as Secretary to these bodies.

Maintain the minutes of meetings of these bodies of which he/she is the
Secretary and circulate the same after getting the same approved by the
chairman of these meetings.

To coordinate and act in consultation with Vice President Administration.

To be responsible for attending to the correspondence received by District
SGF from others as well as to reply to the same In consultation with the
concerned officials of SGF.

To maintain discipline in the administrative office.

To receive suits filed against the District SGF and to deal with the same as
authorized by the governing council or national council as the case may be.
Also to meet third parties if so authorized by ISGF’s governing body.
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