Page 238 - 2021-2022 New Hire Benefits

Safety belts must be used on field trips involving school or private vehicles with the number of students in any
vehicle limited to the number of safety belts. Individuals are not allowed to drive students without a completed
driver agreement form.

Guidelines for Organizing Trips/Trip Finances
Upper School faculty may wish to organize a trip to Europe for students during the vacation period. If you are
thinking of organizing such a trip, please be sure the Division Head and the Head of School know of your
interest before you begin to make definite plans. It will be important for us to coordinate such events,
including places of destination, means of communication to parents, rules and regulations, and guidelines for
who may be included and/or excluded. Such trips are no longer just the responsibility of the organizers, and
the school will be liable if things go wrong—at any stage. Prior notice to administrators is extremely important
and permission to proceed with plans will be granted with the understanding that the school's trip protocols
will be followed.

Renbrook requires that parents complete a specific set of trip forms. Please contact the Business Office to
obtain the form templates. Students whose forms are not returned prior to departure cannot participate in the
trip. The trip leader must leave copies of all completed forms and passport information, as well as hotel and
chaperone contact information with the Business Office prior to departure. There should be a designated
Renbrook senior administrator who serves as the emergency contact for the duration of the trip. Regular
updates from organizers will be required and monitored by the Head of School.

Renbrook prides itself on being fiscally responsible. To that end, enrollment contracts clearly state, "parents
must understand that if all financial obligations to pay amounts properly billed by the school are not met, that
students may not be permitted to engage in special trips." All checks for deposits or for travel expenses should
be made payable to Renbrook School and turned into the Business Office in a timely manner. All charges from
tour guides, hotels, airlines, etc., should be paid by the school through the Business Office. It is important that
all school employees be protected from suspicions or accusations of mishandling funds. The school will only
pay the $100 overnight stipend for trips organized during vacations that are a sanctioned
component of the academic program.

Van and Charter Vehicle Registration
Van and Charter bus request forms may be found in the faculty room or obtained from the Director of
Operations. They should be completed, signed by the Division Head, and then submitted to the Director of
Operations. Reservation of vehicles should be anticipated as far in advance as possible.

Safety belts must be properly fastened and used by all drivers and passengers.

FUNDRAISING - IN SCHOOL

When a class or group considers holding a fundraising event, the event and the date must be
cleared through the Head of School.

If an employee collects money through any kind of fundraiser, that money must be turned into the Business
Office immediately. Employees of the school must not deposit funds into his/her own checking account, no
matter how temporary or convenient such a transaction may be.

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