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TR Truant U-TR Unexcused when the student is known to be truant (skipping class)
P-TS Student is present on campus, participating in district or state testing but not
TS Testing
in regular classroom. Documentation (Testing group roll sheets) is required.
Code was designed in response to absences necessitated by the tornado. It should
WE Weather Event
be used only with district permission and guidelines.

NONABSENCE CODING PERMITTED BY THE STATE

Non-absences do NOT count against students in determining Perfect Attendance or in calculating violation of the 90%
rule. Non-absences DO generate ADA funding. Documentation for all of these absences that affect the funding period
should be scanned and stored in the P-Drive for audit purposes and maintained in the 5-year attendance box. According
to Education Code 25.086 and 25.087 as well as School Board Policy FEA legal, the following circumstances are
considered non-absences (by law):

1. N-DR (Health Care Appointment)

Temporary absence resulting from an appointment with a health-care professional for the student OR his/her child. The
student must have attended school part of the day (either begins the school day before going to the appointment or
returns to school after attending the appointment). A note from a certified health-professional is required for
documentation. A campus may choose to verify the validity of a health-care note by calling the number on the note. The
campus may ask the health-care office to verify that the named student was present in the health care office on the date
of the note. These notes include appointments with health-care practitioners to receive recognized services for persons
with autism spectrum disorder (including applied behavioral analysis, speech therapy, and occupational therapy.)

All health-care notes that create an N-DR in the funding period, should be scanned and entered into the campus P-Drive.
The notes should be organized by date, scanned, the scan file labeled, and saved into the appropriate cycle folder. This
action should be completed at least once per cycle. The hard copies of the notes should be placed in the 5-year
attendance box. Health-care notes that DO NOT affect the funding period should be kept/filed with parent notes in the
2-year attendance box.

Non-absences – Health Care Appointments at Elementary Schools

ST
N-DR in 1 PERIOD Student arrives before 10:00 with a doctor’s note and will attend school the rest of the day
ND
N-DR in 2 PERIOD Student arrives at 10:00 or after with a doctor’s note and will attend school the rest of the day
ND
N-DR in 2 PERIOD Student leaves for the doctor before 10:00 and brings a doctor’s note the next day
RD
N-DR in 3 PERIOD Student leaves for the doctor at 10:01 or after and brings a doctor’s note the next day
THUS, an “N-DR” can be used in FIRST, SECOND, OR THIRD PERIODS

Non-absences – Health Care Appointments at Secondary Schools

Arriving to School N-DR; Entered into all periods previous to arrival; arrival time must be noted
from Health Care Appointment in Skyward attendance comments.
A; Entered in all remaining periods of the day; dismissal time noted in
Skyward attendance comments. When a student returns a health-care note
Leaving School the following day, the A codes should be edited to N-DR codes.
to attend Health Care Appointment
Students who do not turn in a health-care note will have their A codes
automatically converted to U, unexcused absences, by a Skyward utility.

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