Page 28 - E3 Employee Handbook

If you are absent for three or more consecutive workdays due to personal illness, a statement from your healthcare
provider may be required before you will be permitted to return to work.

Excessive unexcused absenteeism or tardiness may be grounds for disciplinary action, up to and including
termination. In evaluating absences, E3 may consider, among other factors, reasons related to your absences, the
nature of your job, and whether you gave proper notice in connection with such absences.

If you are absent for three or more consecutive business days and fail to properly report your absences, this may be
considered a voluntary resignation of your position, and E3 may process the separation of your employment.

4.4 Salaried Employee Reduction of Salary
An exempt employee’s salary may only be reduced in certain cases as indicated by applicable federal or state law. If
you are an exempt employee and your salary is reduced for any reason, you should contact E3 Human Resources.
E3 Human Resources will investigate the reduction and make a determination if the deduction from your salary was
lawful. The result will be communicated to you in writing. If Human Resources determines that E3 made an improper
reduction in your salary, it will reimburse you for the amount of the reduction and take steps to ensure that such
improper reduction does not occur again. If Human Resources determines that the reduction was lawful, you may
appeal this determination to the owner of E3 who shall review the matter and make a final determination as to
whether the reduction was lawful. No employee will be retaliated against for making a complaint or assisting with
the investigation of a complaint. Making a knowingly false complaint, however, may result in disciplinary action,
including possibly termination of employment.

4.5 Flex Schedule
Hourly employees (exempt and non-exempt), as well as salaried (non-exempt) employees, are not eligible for flex
time and shall be paid for hours worked in accordance with applicable law.

Salaried (exempt only) employees are paid on a salary basis and may be requested or required to fluctuate their
schedules to work additional hours during a pay period. This is a standard expectation of salaried (exempt)
employees. If you are a salaried exempt employee required to work excessive hours, flex time off may be offered in
the discretion of E3. Approved flex time must be taken within 30 days.

Flex time does not replace pre-scheduled PTO. An email approval from the employee’s manager to E3 Human
Resources is required to document approval of the salaried exempt employee’s flex time.

All employees shall record the actual time worked and leave taken on their timesheet. Any use of flex time should
not be entered as hours worked when utilized but the salaried exempt employee should include a comment in their
timesheet noting the flex time hours used and when the hours were originally worked.

4.6 Timekeeping
The purpose of the E3 Federal Solutions (E3) Timekeeping Policy is to provide employees with guidance in regards
to recording time and managers’ responsibility to review and approve employees’ time. Please contact your E3
Manager or E3’s Accounting department with any questions regarding this policy.

E3 is committed to meeting all of its obligations as a responsible government contractor. Accurate reporting of
time is a critical component in meeting these obligations. All employees must remain familiar with E3 timekeeping
procedures and adhere to the requirements at all times. As part of this policy, employees at all levels are required
to certify their understanding of an agreement with E3's timekeeping procedures by signing the Timekeeping Policy
Acknowledgment upon hire and on an annual basis thereafter.

Employees are responsible for recording time on a daily basis, electronically, or hard copy if the electronic system is
not available. Time records must show all hours worked with project codes and/or indirect codes (e.g., leave,
holiday, overhead, etc.). Employees must submit their timesheet for approval twice a month, at the end of each

Information in this document is proprietary to E3 and should not be discussed with third parties without consent.
Printed copies are uncontrolled and for reference only.