Page 31 - E3 Employee Handbook

the correct project code or indirect account numbers to charge for the work they are performing and, where
applicable, the maximum number of hours that may be worked on an assignment without further approval. Note –
as a best practice, managers should provide to all employees the correct charge number, the dates the employee
can charge to the charge number, and the number of authorized hours.

Determine that the timesheet of each employee is accurate, completed on a daily basis, and completed on time.
Verify the accuracy of the information entered on the timesheet by each employee, i.e., that the number of
hours recorded daily and the account numbers charged are correct. Approve timesheets by the required due date
and time. Timesheets are due by 12pm the first business day after the end of each pay period. The manager may
complete the timesheet on behalf of an employee in the event the employee is unable to do so and if the manager
can certify the hours are accurate. If a Primary Supervisor completes the employee’s timesheet, a Secondary
Supervisor or Deltek Administrator must approve that timesheet and vice versa.

4.6.5 Timesheet Correction Procedure
Procedure for Correcting the Timesheet before Signing: If the employee discovers an error, they must make the
appropriate correction in the timekeeping system. When prompted by the timekeeping system, employees must
provide a brief explanation of the corrections using the Comment feature of the electronic timekeeping
application.

Procedure for Correcting the Timesheet after Signing: In the event an error is discovered after signing but before
the timesheet is approved by a manager, the employee can make the appropriate correction, when prompted
provide the appropriate explanation for the correction, and resign the timesheet. The manager will then approve
the revised timesheet.

Procedure for Correcting the Timesheet after Approval: In the event an error is discovered after approval, E3’s
Accounting department must reject the timesheet. The employee must then make the appropriate correction,
when prompted, provide the appropriate explanation for the correction, and resign the timesheet. The manager
will then approve the revised timesheet.

When providing a “brief explanation” in Deltek regarding a timesheet correction, please be specific of why the
error occurred. For example, “I charged 8 hours of PTO on 1/1/14 when the hours should have been charged to
Overhead Labor since I worked on training all day.” Please contact your E3 manager or Accounting if you have
questions or need further clarification on how to enter a brief explanation.

4.6.6 Procedure for Staff on Leave
Leave is the only time entry that can be entered in advance of the actual date. Any employee who will be
away from the workplace on leave at the end of a timesheet period must follow the procedures outlined below
to ensure that timesheets are submitted accurately and on time:

Employees planning to be away from the office must complete their timesheets through the day of their expected
return. If the period of leave overlaps with the end of a time period, the employee should sign their timesheet for
that time period.

Upon return, the employee must review the time entered in advance of their departure and revise any time as
appropriate. All timesheet corrections must be processed in accordance with the Timesheet Correction procedures
described in this Policy.

4.6.7 Procedure for Staff on Company Travel
Any employee who will be away from the workplace on company related travel at the end of a timesheet period
must follow the procedures outlined below to ensure that timesheets are submitted accurately and on time:

Information in this document is proprietary to E3 and should not be discussed with third parties without consent.
Printed copies are uncontrolled and for reference only.