Page 30 - E3 Employee Handbook

unapproved timesheets (for instances in which the employee’s manager cannot verify hours worked) may result
in one or more of the following:

Exempt employees - available leave hours may be used to complete the timesheet.

Non-Ex empt employees - for instances in which the employee’s manager cannot verify hours worked, the
employee will be compensated only for hours recorded and approved during the time period.

The standard timesheet periods are from midnight local time on the last calendar day of the month to midnight on
the 15th day of the month, and from midnight local time on the 15th day of the month to midnight on the last
calendar day of the month. Timesheets must be completed and signed no later than the close of business of your
last day worked of each timesheet period.

Timesheets must be approved no later than 12:00 p.m. on the first working day after the end of the timesheet
period by managers or other appropriate person.

4.6.3 Timekeeping Responsibilities
It is the responsibility of every employee to obtain an authorization (via email) from your manager, before starting a
new assignment, the correct account (charge) number and the maximum amount of time that may be worked on
the assignment without additional manager approval.

Record all hours worked each day to the tenth of an hour (every 6 minutes is a tenth of an hour) at the end of each
day in the electronic timekeeping application.

Recording to the 10 of an hour
th
1-2 minutes Round down to the prior full hour. For example, if you worked 8 hours and 2 minutes-record 8.0
hours.
3-8 minutes 0.1
9-14 minutes 0.2
15-20 minutes 0.3
21-26 minutes 0.4
27-32 minutes 0.5
33-38 minutes 0.6
39-44 minutes 0.7
45-50 minutes 0.8
51-56 minutes 0.9
57-59 minutes Round up to next full hour. For example, you worked 7 hours and 57 minutes you record 8.0 hours.

Record hours as they are worked and not in advance of the actual performance of the work.

Sign the timesheet at the end of the timesheet period unless you will be on approved leave on the last day of the
pay period, in which case, complete the timecard and sign in advance.

When prompted by the timekeeping system, employees must ensure that corrections are properly recorded and
are supported by a brief explanation using the ‘Comment’ feature of the electronic timekeeping application.

Review all corrections made by a manager or other appropriate person in the employee's absence, and to certify
that the corrections are accurate.

4.6.4 Manager Approval
It is the responsibility of every manager or individual approving time to ensure that his or her employees know and
understand the procedures contained in this policy and procedures. Ensure that employees are always aware of

Information in this document is proprietary to E3 and should not be discussed with third parties without consent.
Printed copies are uncontrolled and for reference only.