Page 29 - E3 Employee Handbook

timesheet period. When the employee signs and submits the completed timesheet, they are certifying their time is
accurate and complete.

Managers are responsible for ensuring that their employees fully comply with the company's timekeeping
reporting procedures. Managers are responsible for reviewing and approving employee timesheets twice a month,
at the end of each timesheet period.

All employees will use the Deltek Time system for electronic timekeeping. The URL for the timekeeping system is
https://tcg9.hostedaccess.com/DeltekTC/welcome.msv. Please reference the Deltek User Guide, which is located
on the E3 Employee portal. The guide provides step by step instructions on how to use the Deltek system.

In the event that the electronic timekeeping system is unavailable, paper timesheets will be issued. This E3
Timekeeping policy is applicable to paper timesheets as well.

4.6.1 Recording Time to Direct vs. Indirect Charge Codes
E3 has a total time accounting policy where all hours worked must be recorded in an individual’s timesheet. Time
must be recorded daily and in increments to the tenth of the hour. All time must be charged either to a
project code (direct charge) or indirect charge account.
A direct charge is time worked specifically for a contract. Note that some projects have very strict limits on hours
charged per month. Staff should discuss with your manager about any project specific guidance regarding recording
their time.
An indirect charge is time that cannot be identified with a specific contract (e.g., Holiday, Leave, Overhead, G&A,
and B&P). In some instances, prior authorization is required to charge to a charge code including indirect labor
(e.g., B&P). Examples of indirect charge codes include:

• Overhead Labor
Overhead labor is defined as programmatic time that you are not able to bill direct to a contract. If you
are supporting a project, but you cannot bill your time as direct, then this is the type of labor code you will
choose. Examples may include training, overhead, corporate sponsored events (All Hands meetings, Open
Enrollment briefings, etc.), corporate projects/activities, etc. Overhead charges should be coordinated in
advance with your manager. Note: If you do not bill direct to a contract, you will need to use the G&A
Labor.
Please contact your E3 Manager or Accounting for further clarification.

• G&A Labor
G&A labor is defined as time spent by non-client facing staff supporting the organization as a whole. For
example – executive management, Human Resources, Recruiting, Accounting, and Business Development
(BD). There are two G&A accounts: “G&A Labor” and “G&A Labor – Business Development”. The latter
should be used when doing business development on an opportunity where the RFP has not yet been
released and a B&P code has not been established.

• B&P Labor
When working on responding to an RFP, your time should be charged to a specific B&P account. Each new
opportunity/proposal will be given its own unique B&P charge code and the Capture Manager is
responsible for authorizing individuals to charge to the account. Shortly after a proposal is submitted, this
charge code will be closed. Please be sure to consult with your manager prior to entering your time for
this unique code.

4.6.2 Timesheet Requirements
All timesheets must be completed, reviewed, and approved by established deadline dates. Delays in submitting
timesheets result in inaccuracies, delayed client billing, and significant disruption of accounting activities.
Managers must ensure that their own timesheets and those of their staff are submitted on time. Unsigned,

Information in this document is proprietary to E3 and should not be discussed with third parties without consent.
Printed copies are uncontrolled and for reference only.