Page 21 - Computer Basics - Research

If you want to attach another file to your email, you can do so by clicking on the Paper Clip icon entitled “Attach
File.” The computer will ask you to select the file you want to attach. You can select multiple files if you want to
send more than one. You are limited in the size of the total files you can send. Most email clients limit the size of
the file to 20 MB or less. If you try to send a file that exceeds the allowable size, the computer will tell you that
the file is too large to send. When everything is typed in as instructed, click on the SEND button (looks like a
paper airplane). The email will be immediately sent, but sometimes it takes a few seconds or even minutes to
send it, depending on its size. Do not exit your email client until the email is delivered.

Avoiding Junk Emails.

Once you use your email program, the
advertisers and spammers will get your
address, and you will receive TONS of junk
mail. They do nothing but distract you from
being efficient in doing your job. So, you want
to make sure that you receive very few junk
emails. Here is how to limit them:

If you receive an email from an advertiser, you
can open the email and scroll down to the
bottom. Somewhere in the fine print, the
advertiser is required to provide you a way to
“UNSUBSCRIBE” from their future emails. Go
ahead and click on it, and that will limit future
emails from that advertiser. Sometimes, they
persist in sending you more emails, however.
When they do that, you can train your
computer to recognize junk from the good
emails.
Here is how you do that.

After receiving an email, the name of the
company will be listed in the second column
of your email client. Right-click on their name. A pop-up will open, and one of the selections is “JUNK.” Click on
that, then click on “Block Sender.” You have now instructed your computer to block any emails coming from that
person or company. From now on, they will go to “Junk Emails,” and you can see them by clicking on the “Junk
Email” icon in the left menu bar.

Searching for Past Emails

There will be times when you need to look up an older email from a certain individual of company. At the top of
the center column is a search field identified by a magnifying glass. Type in the email address or any word you
remember from your email, and you will see below a list of all emails that contain your search word. You can
select any of the emails listed until you find the one you are looking for.

Forwarding an email
There are times when you want to send an email that has been sent to you to someone else. After reading your
email, click on the “Forward” button in the Menu bar. Enter the address of your recipient, then click SEND.

Managing and Storing Data

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