Page 74 - South Central Region - North Texas Chapter PHB2020

the name of the Member and the Child for whom the monthly activity is
being sponsored.

f. Monitor participation: will provide a monthly report to the Chapter Vice
President and a quarterly report to Executive Board listing the status of each
Child’s participation in member-sponsored Grade-Group Activities, noting
the name of the Child and the Member who is responsible for that Child’s
participation.

g. Prepare the Chapter’s submission to SCOPE

h. Verify and/or provide the Membership Committee Chairperson with
appropriate Member Mother sponsorship/participation status information
upon request (for Good Standing evaluations), and provide the Nominating
& Elections Committee with Good Standing verifications for Chapter
elections.

i. Maintain and distribute a Chapter calendar of activities.

j. Shall meet with the Grade-Group Sponsors prior to the
September Mothers’ Meeting to coordinate a calendar of events

k. Shall reinforce the program theme of the Chapter to include all
areas of emphasis directed by the National Organization.

l. Serve as liaison for Teen issues and concerns to the Executive
Board and the Executive Committee.

m. Shall have one (1) vote on the Executive Board and the Executive
Committee.

n. Elected for one term (2 years), but may serve no more that 2 consecutive
terms (4 years). See Article VI, Section 1(B) for details.

4. Recording Secretary. It shall be the duty of the Chapter Recording Secretary to:

a. Record, review, distribute and archive the official minutes of Mothers’
Meetings, Executive Board and the Executive Committee Meetings, and
Special meetings for audit.

b. Manage the process for recording minutes for all Mothers’ Meetings,
Executive Board and the Executive Committee Meetings, and Special
Meetings, up to and including securing a replacement recorder in her
absence.

North Texas Chapter 2020 – 2021 Programming Handbook
Chapter Theme: Discover the B.E.A.U.T.Y of North Texas

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