Page 189 - Thane_Midtown_OCV_REPORT

members of the BOT but will not hold any post in the Trust and ideally again insisted that we should have 7 +
2 Ex- Officio members.

• President Zende ji suggested apart from past presidents we should also look into the possibility to
include senior Rotarians like Harish bhai Agarwal in the trust, to which Rtn. Harish Agrawal replied that this
cannot be discussed on this platform and can be discussed in club assembly.

• Rtn. Dr. Sanyam Gadkari mentioned that we need to post this message in the official group so that all
the Past Presidents are aware of the process and that it is on.

• Rtn Sidhart Suryarao was of the opinion to continue with the present format & have just 5 + 2 Trustees
on the BOT and keep it simple.

• Rtn. Santosh Bade agreed with PP Rtn. Satish and was in favour of 7 + 2 format on BOT considering
present size of club and future growth.

Rtn Santosh requested that present BOT should share the Minutes book of Trust meetings held in the past 5
years,

he also mentioned that the trust is not submitting the Annual Budget to the club since the past 3-4 years, he
insisted that the present BOT should present the annual Budget for the next year of 20-21 for finalization of
the smooth planning of projects.
And also along with the Income / expense statement and the balance sheet (Audited or un-audited) for the
th
st
st
year ended on 31 March 2020 and provisional Balance sheet for next 3 months from 01 April to 30 June.
Rtn. Santosh asked for a relook into the clause of minimum quorum during BOT Meetings and insisted that it
should have at least 4 members instead of 1/3rd of the total 5 BOT.

• Rtn. Shirish agreed with Rtn. Milind Ballal & was of the opinion of going ahead with the 5 + 2 format.
But being the Treasurer and also CA, his challenge was having audited accounts of the Trust in time, he insisted
that this trend should change for the better and we should be regular with the compliances like the Annual
Budget, Audited books of accounts, balance sheets, IT returns on time.

• Rtn. Kirti Vaidya also agreed with Rtn. Milind Ballal & was of the opinion that she should go with the
majority and was of the opinion to go ahead with the existing 5+2 format of BOT, She mentioned about having
Fund Raising programs together with the club. To this PP Rtn. Arvind Datar insisted that Fund Raising for the
Trust should be compulsorily taken up by the Presidents of every year.

To this Rtn. Santosh agreed but insisted that the Trustees should be the guiding force behind the Presidents
and the trustees with their experience, expertise and contacts should initiate and plan the Fund Raising
programs and the Presidents with ALL CLUB MEMBERS will be the executioners / volunteers.

Rtn Shirish also agreed to this suggestion of Rtn. Santosh and mentioned that both the Club & and the Trust
should work together and go hand in hand. This was seconded by Rtn Sidharth Suryarao.

• PE Rtn. Sanjay Joglekar asked for the necessary support from the Trust for ‘his’ presidential Year to
this President Zendeji mentioned that as per the instructions of the Present DG all the past presidents should
consider each year as there own year and give equal support and importance to all the future presidents and
pledged his support to PE Sanjay Joglekar in his presidential year.